SYSTRA is one of the world’s leading engineering and consultancy groups specialising in public transport and sustainable mobility. With over 10,300 employees and operations in 80+ countries, SYSTRA has been delivering safe, innovative, and sustainable transport solutions for more than 65 years.
The Group supports cities and regions throughout the entire project lifecycle—from design and testing to deployment and maintenance—while actively contributing to digital, ecological, and energy transitions to shape the mobility of tomorrow.
Job Context
As an Office / Administrative Assistant, you will play a key role in ensuring smooth front-office operations and providing efficient administrative support. This position contributes to effective communication, employee assistance, and the overall daily functioning of the organization.
Key Responsibilities
- Serve as the first point of contact for visitors, clients, and vendors, ensuring a professional and welcoming environment.
- Manage reception duties, including answering and directing calls, handling inquiries, and taking messages.
- Process employee requests and provide accurate information.
- Coordinate and schedule meetings and appointments.
- Provide administrative support to departments and managers, including data entry, filing, and document preparation.
- Coordinate with vendors and service providers for office supplies, maintenance, and services.
- Prepare purchase requests, follow up on quotations, and manage order processing.
- Track invoices and coordinate with the finance team for payments and documentation.
- Ensure smooth office operations by monitoring supplies, equipment, and housekeeping needs.
- Liaise with building management for maintenance, renewals, and employee-related issues.
- Coordinate daily schedules with drivers and office assistants.
- Handle incoming and outgoing mail, packages, and deliveries.
Candidate Profile & Skills
- Bachelor’s degree in Business Administration or equivalent.
- 3–5 years of relevant experience in a similar administrative role (corporate experience preferred).
- Strong knowledge of Microsoft Office applications.
- Excellent communication and interpersonal skills.
- Strong organizational skills with attention to detail and accuracy.
- Ability to maintain confidentiality and handle sensitive information.
- Flexible, adaptable, and capable of working in a fast-paced environment.
